Relocation and tenant improvement of an active hospital foundation department from their existing basement office to a newly built-out third-floor suite in an adjacent building. Project included office and conference room remodel construction, Audio Visual infrastructure, and full move management.
The Challenge
The project was driven by an accelerated timeline due to the existing building being removed from service, requiring rapid delivery of a fully operational workspace. The foundation team had occupied their previous space for over 10 years, making the relocation both logistically complex and operationally sensitive. The transition needed to be seamless, with no disruption to ongoing foundation activities, while also coordinating IT, furniture, and equipment relocation within a single weekend.
Our Approach
Toltec Group led both the tenant improvement and move management efforts, developing a comprehensive plan that aligned construction, technology, and relocation logistics. The new space was built out to include 10 private offices and 3 conference rooms, with integrated AV and video conferencing infrastructure to support daily operations. Upgrades to flooring, lighting, and finishes were completed to create a modern, functional work environment. Detailed move planning and coordination with stakeholders ensured all furniture, IT systems, and equipment were transitioned efficiently over a single weekend, minimizing downtime.
The Outcome
The foundation team was successfully relocated into a fully operational, upgraded workspace with no interruption to their operations. The new environment supports enhanced collaboration, improved functionality, and long-term flexibility for the department.
Key Takeaway
Seamless execution of an accelerated tenant improvement and full-scale relocation through integrated planning, stakeholder coordination, and precise move management.
